Just like knowing how to write a winning resume, at some point you’ll need to know how to write a job transfer application. A well-written job transfer request can be the key you need to open the door to a much-needed transfer to a different section or to an upgraded, higher-paying job within your current section, such as management and above. The hope is that your application will be granted, but if it is not, you have declared your interest in a new position and your employers will take it into account in the event that a new vacancy arises. The following steps can guide you on how to write an exceptional application that can improve your chances of being approved.
Instructions
Step One: Establish the rationale for your job transfer request. You may need to make a job transfer request for various reasons. The most general types of transfers are made for the following reasons:
– A relocation request
– Request a transfer to a new position that has opened in your company
– Private reasons, such as changes in location (for example, if you have moved and are now too far from your current work location).
Step 2: Highlight your achievements and experience.
The transfer application should highlight your skills, achievements, and experience. List any on-the-job training, certifications, diplomas, or other courses taken since you were employed. Also include the fact that the knowledge you’ve gained from being part of the company will continue to be an asset, either in a better position or at another branch of the company in a different location.
Step 3 – Focus on the contributions you will make to the business by staying with them.
Underline how efficiently you think the company has been working, how much you appreciate the support they provide to employees, and the fact that you want to stay with the company. List the positions you have held and how they have prepared you for the position to which you wish to transfer.
Step 4: Indicate that you are willing to train someone who could replace you. Be sure to include an offer to train the person who could fill your current position if your job transfer request is granted.
Tips and Warnings:
1) Read and reread your application, have a friend or co-worker inspect it for you for content and flaws. Also make sure the request is written in the following business format:
– Current date
– Your name and contact information
– The name of the contact or supervisor, their position and the full name of the company
Dear [Inset the name of HR Contact or Supervisor],
[Body]
To be filled with the information listed in the previous steps
[Closing]
To be honest,
Signature
Your name
Job title and contact information
2) Transfers can be a slow process for employers, so be prepared to wait. Try to apply as soon as possible: For example, if you know you’ll be moving in a few weeks, submit a transfer request as soon as plans for the move are finalized. Similarly, if you know a staff member may resign, submit the transfer request as soon as their retirement is finalized.
3) Be sure to follow company policies: Give the transfer request to the correct person or section. Also be sure to submit any additional paperwork required for the application. Some companies may require a separate form to be completed in addition to your written request.
