Collaboration is the art of working effectively with others to achieve a common goal. When we create a shared vision, combine resources (human, physical, and financial), and create a structure for collaborative decision-making, we maximize our learning, creativity, resources, and potential.
Effective collaboration means that a common goal is achieved; participants feel that each has contributed to the solution and are inspired by the experience. Often the end result is better than any one person could have achieved.
In the collaborative process, something new is created as a result of the contribution of each person, but without being attached to their ideas or resources. Individual efforts are enhanced when we work together with others to achieve a common result. When people solve a problem or create something new together, the learning that occurs and the sense of alignment that occurs is exhilarating and inspiring.
However, collaboration is not for everyone. Some people need to maintain power or control, or don’t have the patience or ability to include other points of view. These obstacles are not insurmountable and can be overcome.
There are several components to effective collaboration. Understanding the building blocks, being flexible, and having someone facilitate the conversation is key. The facilitator’s job is to encourage participation, promote respectful listening, and support group alignment.
Some structural keys are:
1. Identify the ultimate purpose, vision, and desired results of the group. Note that you would not have the discussion with this group unless there were mutual and compatible goals. Focus on the what, the destination, and don’t get bogged down in the how.
2. Create the Action Plan. Confirm where the group is aligned and define the “how” including timeline, next steps, roles, responsibilities and commitments, financial, physical and human resources needed and who will provide them. Distribute a written copy to everyone.
The following will help ensure that the process produces results:
3. Be a responsible participant. Keep your commitments, share your ideas and be patient with the collaborative process. Keep in mind that groups can go through a chaotic phase as people try to communicate their views or positions.
4. Have a good attitude. Choose to collaborate. If you’re stuck on doing things his way, “outdoing” the other person, or “standing up for your idea,” that mindset is likely to interfere with the creativity that collaboration engenders. Develop your ability to let go of your need for things to go your way and be willing to be pleasantly surprised when someone else says it better than you could have.
5. Practice good communication skills. Ask good questions that invite people to contribute their best ideas. Make sure everyone has their say, recognizing that each person has a valuable contribution to make. Listen well. Instead of arguing about where you disagree or defending your position, find and acknowledge what you can agree on or where there is alignment. Hear common themes and emerging consensus. Be brief in your speech.
6. Respect people’s styles and preferences and agree on the format of the meeting. Each member must indicate what is important to him when working in a group; For example: start and finish on time, have fun, provide written notes, etc. Recognize that some people are more action-oriented, while others are more focused on building relationships, and include a balance of both.
Successful collaboration includes valuing diversity, being creative, giving and receiving recognition, being open to new possibilities, and celebrating successes along the way, as well as a successful end result.
With some structure and a little practice, most groups can develop good collaborative problem-solving and decision-making skills. This can translate into reduced stress and conflict while increasing group creativity, productivity, and enthusiasm.