Imagine an office space filled with boxes, folders and envelopes of paper. Imagine that it is your workplace. It’s from someone you replaced. He is very excited to start work, until he saw the files and when his new boss told him to have the person he replaced do a report which is sometimes done last year and it is a financial update on the company. It would no longer be surprising if you suddenly lost interest and even contemplated quitting before you even started working.
Documents are very important materials, there is no doubt about that. However, as the years go by and the piles of files get bigger and bigger, you eventually get lost with everything you have, and not to mention the tons of paper you used (have mercy on the trees) and the high chance of damage. that your documents are prone to. They could easily break, burn, or simply succumb to decay. If there is only one way to save these files in a more efficient way, organize them in such a way that you don’t waste a lot of time searching for them and can share them immediately when you need them.
Now imagine the same office but without clutter. Instead, you have this computer. Then his boss asked him to do the same thing: find a company financial update from last year and give her a copy. Click here and click there and you have finished the first task given to you!
You may be thinking that converting files to digital format would require a lot of effort. You still have to rewrite them, right? WRONG! The availability of digital technology along with scanning and available programs that would help you edit scanned files make everything easier as long as you know what to do or else know who to call to do the conversion and the file. for you.
When you turn documents into digital files, you’re doing yourself, the people around you, and the environment a huge favor. You can save time, save storage costs, have a more reliable escrow procedure, and have documents readily available anytime, anywhere. Furthermore, keeping documents in the database also means using less paper. Just think of all the trees you could save and the contribution you could make to preserving the environment. As corny as it sounds, it’s true.
Once you have a digital archive of your documents, you can easily update them with new files. If you run out of space, it simply expands the storage memory you have and not the office space you’re desperately trying to maximize. Gone are the bulky and dusty filing cabinets and you don’t need to worry about papers burning, ripping or falling apart. As long as you have stable storage for your data and a reliable backup system, your documents will last until a new, better file type arrives.
